Document Management McKinney, Texas

In today’s economic climate businesses large and small are looking for smarter more efficient ways of doing business with less capital. Document management can be the perfect solution to cut your budget while increasing your productivity. The most obvious advantage of a document management solution is the elimination of cumbersome file cabinets and masses of paper documents and the expenses associated with printing them. The most overlooked advantage of a document solution is the improved efficiencies of working with digital files versus paper filing cabinets. A paper file can be filed and retrieved by one field only (for example the company name associated with that file). A digital file can be filed by multiple fields and in turn retrieved by any of those fields. With Optical Character Recognition or OCR documents can be retrieved even by searching the contents of the file. What used to take hours or days in filing and file retrieval now takes seconds and can drastically improve your ability to service your clients. Improved Workflow solutions and electronic faxing can even further improve your efficiency. Why work harder when you can work smarter?

USA Datafax Inc. has partnered with some of the industries’ most innovative companies to provide both value and feature rich Document Management and Workflow solutions. Contact us today for more information.

Electronic Document and Content Management

Questys Solutions Document Management and Content Management System can scan paper documents, import electronic files and email, then OCR, edit, and store your information in electronic format. You can then create, search and retrieve everything from your desk, from across town, or from the other side of the world via Questys Web Server. Outputting what you found is easy, too: Just print, fax, email or export information in just a couple of clicks.

Offering everything in one easy-to-use program, this intuitive solution delivers an advanced out-of-the-box feature set that includes all the tools a business needs to digitally manage their documents including:

  • Data Capture
  • Storage
  • Indexing
  • Search and Retrieval
  • Access Management
  • Output and Distribution

Instant file retrieval at the touch of a button. Imagine every file for your entire business at your fingertips.

CMx 2.1 Upgrade Now Available!

  • Create customized categories, index fields and forms
  • Restore documents that were accidently deleted
  • Single sign-on using Windows security
  • No more hardware security dongles for users & servers!

Read more about the CMx 2.1 Upgrade features

Search Speed
The speed of search, one of the most important factors in any ECM system, is the hallmark of Questys. In virtually all cases, the system will locate a unique search term in less than one second regardless of database size! Compare that to waiting 30 seconds, 5 minutes, 20 minutes…or more!

Enhanced Productivity
Questys Solutions Document Management and Content Management software improves departmental and overall office productivity. The system is vital to ensuring business continuity in the face of disaster and increasing competition. In addition, Questys' electronic filing system saves office space and helps prevent the loss of time and money spent searching for misfiled or lost documents.

Flexibility and Scalability
Customized capabilities enable Questys Document Management and Content Management Solution to be configured to solve each business’ specific needs. As your business grows and changes, adding users and functionality to a Questys System can be performed effortlessly.

Secure Access
Enhanced security features within the software allow the administrators to set user specific permission levels that limit access to critical document categories and system features. So whether onsite or on the road, Questys Document Management and Content Management system provides instant access to only the documents and records that your employees need.

Compliance
Regardless of industry, a growing concern for small businesses is exposure to an ever increasing number of regulations including:

  • Government Paperwork Elimination Act
  • Health Insurance Portability and Accountability Act
  • Electronic Signatures in Global and National Commerce Act
  • Sarbanes-Oxley Act of 2002
  • Gramm-Leach-Bliley Act

Questys Solutions Document Management and Content Management software helps organizations minimize the amount of time, money and resources spent managing documentation while complying with industry regulations.

Bottom Line
Questys Solutions' electronic interface simplifies the time-intensive act of data filing, archiving and retrieving critical business information regardless of form. Questys Solutions' intuitive functions and user interface reduces the overall cost associated with document management and content management, empowering business and government agencies to deploy enterprise-level functionality for a fraction of the cost.

Questys is imaging. Questys is Records Management. Questys is Document Management Questys is Content Management. And OCR, too! So much power packed into one streamlined product. Why wait? Grab hold of your information now!